Election Job postings Information Officer & Registration Officer
Posted on August 30, 2021 at 8:24 pm.
Information Officer
Job Description
Type of position | Must be Canadian and at least 16 years old on polling day | Must reside in ED | Description | Reports to | Hourly Rate |
Election officer & Poll worker | ✔ | n/a | The IO provides information services within a polling place; works in close association with the CPS to ensure electors are able to cast their ballots in an effective and safe manner. | The CPS | $17.72 |
Key activities
- Assist the CPS in the set-up, opening and closing of the polling place
- Direct electors to appropriate polling station, if necessary
- Greet candidates and their representatives, and directs to them to the CPS
- Collect forms, certificates and sequence number sheets; organizes the sequence number sheets for the candidates on election day
- Perform other duties as requested by CPS
Duties
- Support the CPS in preparing to open the poll
- Set up the polling place:
- put up signage
- verify that workers know where parking, bus stops and bathrooms are located, and other general information, in order to adequately answer electors’ questions
- know which election officers speak which languages, so that if an elector arrives who does not speak their language, they know who can help
- understand the flow of electors, where line-ups are likely to form, and safety precautions being implemented
- Greet electors arriving at the polling place
- Direct electors to their polling station or to the registration desk
- Remind electors to have their VIC and ID available and answers their questions
- Recognize when an elector may need extra assistance and help them as necessary
- Remind electors of any special procedures, including the use and distribution of masks during the COVID-19 pandemic, and where hand sanitizer can be found
- On election day, collect and organize sequence number sheets for candidates
- Greet candidates or representatives, and direct them to the CPS or give them their sequence number sheets
- Assist the CPS in controlling traffic and with any other activities:
- at polling places not equipped with automatic door openers, stay by the doors at all times
- open doors for electors who may have difficulty getting in
- where electors may have to line up, ensure that they are doing so in a safe manner and following the guidelines posted
- sanitize high-use surfaces, such as door handles, hand rails, service desks, etc.
- Ensure that the poll closes at the prescribed time and that electors already inside the polling place at that time have exercised their right to vote
- Support the CPS or DROs in closing procedures, including counting the ballots
Qualifications
Experience
Welcoming and directing large groups to ensure that circulation occurs in an orderly fashion.
Knowledge of
- Roles and responsibilities of election officers within the central polling place
- English and/or French based on the specific needs of the polling station where he will be assigned. If the person is not bilingual, use EC 50140
Abilities
- Communication skills
Personal suitability
- Remains impartial in all dealings during electoral event
- Maintains a professional demeanour and exercise judgment and tact
- Remains focused and committed to the electoral process
- Remains sensitive and responsive to the needs of others
- Completes tasks and assignments
- Provides advance warning of significant changes in availability
Registration Officer
Job Description
Type of position | Must be Canadian and at least 16 years old on polling day | Must reside in ED | Description | Reports to | Hourly Rate |
Election officer & Poll worker | ✔ | n/a | The registration officer completes or pre-fills registration certificates, correction forms, helper forms and vouching forms; he may request to see elector identification. | The CPS | $17.72 |
Key activities
- Collect personal information from electors who wish to register or update their information.
- Inform electors of ID requirements to vote.
- Find electors polling station and directs them accordingly.
Duties
- Greet electors and explain the registration process and ID requirements
- Request personal identification and residence information
- Consult the Poll Key to determine electors’ polling division
- Find the appropriate polling station for electors with no VIC, and directs them to it
- Direct, if needed, all electors to their polls if no Information officer is present
- Complete or pre-fills registration certificates, correction forms, vouching forms, and helper forms
- Instruct electors to take their certificate and ID to their polling station
- Support the CPS and DROs in the closing procedures, including counting ballots
Qualifications
Experience
- Receiving, obtaining and recording personal information from the general public
Knowledge of
- ED where he is active
- French and/or English based on the specific needs of the polling station where he will be assigned. If the person is not bilingual, use EC 50140
- Registration process
- Federal electoral process
- Roles and responsibilities of election officers within the polling place
Abilities
- Decision-making skills to exercise sound judgment
- Analytical reasoning skills to understand and synthesize issues
- Communication skills
- Conflict resolution skills
- Organizational skills
Personal suitability
- Remains impartial in all dealings during electoral event
- Maintains a professional demeanour and exercise judgment and tact
- Remains focused and committed to the electoral process
- Remains sensitive and responsive to elector’s needs
Understands the importance of keeping information confidential