Poll Worker Poster_EC10991SEN082020
Central Poll Supervisor
Job Description
| Type of position | Must be Canadian and at least 16 years old on polling day | Must reside in ED or in an adjacent ED | Description | Reports to | Hourly Rate |
| Election officer & Poll worker | ✔ | n/a | The CPS prepares and manages a central polling place that has multiple polling stations; helps other election officers follow established procedures. | The RO; works in close association with DROs, poll clerks, IOs and registration officers | $23.44 |
Key activities
- Help ensure proper application of CEA in the polling place.
- Ensure quality of service and compliance
- Oversee and support the work of election officers within a polling place.
- Address any problems that may arise.
- Help ensure the integrity of the vote.
- Support ballot counting and phone in results.
- Provide breaks to poll workers.
- Oversee organizing the sending/transferring of election material.
Duties
- Site activities
- Confirm the accessibility of the polling place before and throughout voting days
- Before polling day, contact poll workers to confirm their availability to work at given dates and times
- Before polling day, review all instructions and prepare the plans for the polling day(s)
- Confirm that the polling place is set up in a safe manner, and that signage has been posted directing electors on safe practises and where to go
- Distribute materials to poll workers as needed
- Make sure polling stations are properly set up and open at the prescribed time
- Confirm with the RO that scheduled staff are on site and polling stations are ready to open, and advise the RO if any replacement staff is needed
- Relay information between the RO, ARO and poll workers
- Admit candidates’ representatives to the polling place, give them guidelines and monitor their activities throughout the day
- Manage the polling place and removes any partisan materials
- Supervise information officers
- Replace information officers who did not show up or are taking a break, by assuming all of their duties
- Voting activities
- Issue transfer certificates, as needed
- Supervise election officers and do several quality control checks throughout the day to ensure procedures are followed and forms are completed correctly
- Provide breaks for the DRO and registration officers, ensuring that they each have an opportunity to step away from the voting room, if possible
- Replace a DRO and registration officer who didn’t show up or is taking a break, by assuming all of their duties
- Resolve conflicts between election officers and candidates’ representatives or electors
- Discuss any conflicts or questions with the RO or ARO and document all incidents
- Ensure that polling stations close at the prescribed time
- Manage the collection and return of ballot boxes and election materials
- Complete timesheets for staff paid and deliver them to the RO office
- On election night:
- supervise the ballot count
- support the DRO and other election officers in the count
- phone in the results for each polling station
- verify the various forms and paperwork completed by the poll workers
Qualifications
Experience
- Dealing with large groups – reception and orderly flow
- Public relations
- Supervision and conflict resolution
- Understanding and applying complex rules and procedures
- Performing related duties
Knowledge of
- ED where he is active
- English and/or French based on the specific needs of the polling station where he will be assigned. If the person is not bilingual, use EC 50140
- Roles and responsibilities of election officers within the polling place
- Federal electoral process
- Federal voting rules
- Methods, techniques and practices of public relations and conflict resolution
Abilities
- Decision-making skills to exercise sound judgment; analytical reasoning skills to understand and synthesize issues, identify relevant information and formulate an opinion
- Organizational skills
- Communication skills to simplify complex ideas/concepts into plain language and to clearly convey information and messages to other people
Personal suitability
- Remains impartial in all dealings during electoral event
- Maintains a professional demeanour and exercise judgment and tact
- Remains focused and committed to the electoral process
- Remains sensitive and responsive to the needs of electors, candidates, their representatives and election officers
- Is available and prepared to work long hours
Deputy Returning Officer
Job Description
| Type of position | Must be Canadian, at least 16 years old on polling day | Must reside in ED | Description | Reports to | Hourly Rate |
| Election officer & Poll worker | ✔ | n/a | The DRO ensures that all electors are able to cast their ballot in an orderly fashion; opens and closes polling stations on polling days; and counts ballots on polling night.* | The CPS; the RO uses the CPS as liaison between the polling station and the RO | $17.72 |
Key activities
- Oversee voting within a specific polling station.
- Ensure candidates’ representatives follow rules and procedures.
- Manage list of electors
- Maintain peace and good order within a specific polling station.
- Count ballots and complete Statement of the Vote.
Duties
- Set up and open the polling station according to the instructions for safe set-up and service
- Open the polling station at the prescribed time
- Verify and accept ID, and enforce ID policy
- Manage lists of electors by recording:
- Electors who voted, using forms and lists of electors
- Exceptional voting procedures and solemn declarations taken by electors
- Important events that occur at the polling station.
- Complete sequence number sheets
- Issue ballots
- Balance the number of ballots throughout the day
- When required: complete correction forms, voting status certificates, helper forms and qualification forms
- Count ballots on election night, with the support of a second poll worker
- Complete and sign the Statement of the Vote with the final tally of vote counts
- Ensure the return the ballot box to the RO office on polling night, either directly or through another election officer, such as the CPS
Qualifications
Experience
- Dealing with large groups – reception and orderly flow
- Public relations
- Supervision and conflict resolution
- Understanding and applying complex rules and procedures
Knowledge of
- ED where he is active
- Spoken English and French, based on the specific needs of the polling place where he will be assigned. If the person is not bilingual, use EC 50140
- Federal electoral process and special voting rules
- Methods, techniques and practices of public relations and conflict resolution
Abilities
- Decision-making skills to exercise sound judgment
- Analytical reasoning skills to understand and synthesize issues, identify relevant information and formulate an opinion
- Organizational skills
- Communication skills to simplify complex ideas/concepts into plain language and to clearly convey information
Personal suitability
- Remains impartial in all dealings during electoral event
- Maintains a professional demeanour and exercise judgment and tact
- Remains focused and committed to the electoral process
- Remains sensitive and responsive to the needs of electors, candidates, their representatives and election officers
- Is available and prepared to work long hours