Information Officer

Job Description

Key activities

• Assist the CPS in the set-up, opening and closing of the polling place
• Direct electors to appropriate polling station, if necessary
• Greet candidates and their representatives, and directs to them to the CPS
• Collect forms, certificates and sequence number sheets; organizes the sequence number sheets for the candidates on election day
• Perform other duties as requested by CPS

Duties

• Support the CPS in preparing to open the poll
• Set up the polling place:
  • put up signage
  • verify that workers know where parking, bus stops and bathrooms are located, and other general information, in order to adequately answer electors’ questions
  • know which election officers speak which languages, so that if an elector arrives who does not speak their language, they know who can help
  • understand the flow of electors, where line-ups are likely to form, and safety precautions being implemented
• Greet electors arriving at the polling place
• Direct electors to their polling station or to the registration desk
• Remind electors to have their VIC and ID available and answers their questions
• Recognize when an elector may need extra assistance and help them as necessary
• Remind electors of any special procedures, including the use and distribution of masks during the COVID-19 pandemic, and where hand sanitizer can be found
• On election day, collect and organize sequence number sheets for candidates
• Greet candidates or representatives, and direct them to the CPS or give them their sequence number sheets
• Assist the CPS in controlling traffic and with any other activities:
  • at polling places not equipped with automatic door openers, stay by the doors at all times
  • open doors for electors who may have difficulty getting in
  • where electors may have to line up, ensure that they are doing so in a safe manner and following the guidelines posted
  • sanitize high-use surfaces, such as door handles, hand rails, service desks, etc.
• Ensure that the poll closes at the prescribed time and that electors already inside the polling place at that time have exercised their right to vote
• Support the CPS or DROs in closing procedures, including counting the ballots

Qualifications

Experience

Welcoming and directing large groups to ensure that circulation occurs in an orderly fashion.

Knowledge of

• Roles and responsibilities of election officers within the central polling place
• English and/or French based on the specific needs of the polling station where he will be assigned. If the person is not bilingual, use EC 50140

Abilities

• Communication skills

Personal suitability

• Remains impartial in all dealings during electoral event
• Maintains a professional demeanour and exercise judgment and tact
• Remains focused and committed to the electoral process
• Remains sensitive and responsive to the needs of others
• Completes tasks and assignments
• Provides advance warning of significant changes in availability

Registration Officer

Job Description

Key activities

• Collect personal information from electors who wish to register or update their information.
• Inform electors of ID requirements to vote.
• Find electors polling station and directs them accordingly.

Duties

• Greet electors and explain the registration process and ID requirements
• Request personal identification and residence information
• Consult the Poll Key to determine electors’ polling division
• Find the appropriate polling station for electors with no VIC, and directs them to it
• Direct, if needed, all electors to their polls if no Information officer is present
• Complete or pre-fills registration certificates, correction forms, vouching forms, and helper forms
• Instruct electors to take their certificate and ID to their polling station
• Support the CPS and DROs in the closing procedures, including counting ballots

Qualifications

Experience

• Receiving, obtaining and recording personal information from the general public

Knowledge of

• ED where he is active
• French and/or English based on the specific needs of the polling station where he will be assigned. If the person is not bilingual, use EC 50140
• Registration process
• Federal electoral process
• Roles and responsibilities of election officers within the polling place

Abilities

• Decision-making skills to exercise sound judgment
• Analytical reasoning skills to understand and synthesize issues
• Communication skills
• Conflict resolution skills
• Organizational skills

Personal suitability

• Remains impartial in all dealings during electoral event
• Maintains a professional demeanour and exercise judgment and tact
• Remains focused and committed to the electoral process
• Remains sensitive and responsive to elector’s needs

Understands the importance of keeping information confidential

Poll Worker Poster_EC10991SEN082020

Central Poll Supervisor

Job Description

Key activities

• Help ensure proper application of CEA in the polling place.
• Ensure quality of service and compliance
• Oversee and support the work of election officers within a polling place.
• Address any problems that may arise.
• Help ensure the integrity of the vote.
• Support ballot counting and phone in results.
• Provide breaks to poll workers.
• Oversee organizing the sending/transferring of election material.

Duties

1. Site activities
   • Confirm the accessibility of the polling place before and throughout voting days
   • Before polling day, contact poll workers to confirm their availability to work at given dates and times
   • Before polling day, review all instructions and prepare the plans for the polling day(s)
   • Confirm that the polling place is set up in a safe manner, and that signage has been posted directing electors on safe practises and where to go
   • Distribute materials to poll workers as needed
   • Make sure polling stations are properly set up and open at the prescribed time
   • Confirm with the RO that scheduled staff are on site and polling stations are ready to open, and advise the RO if any replacement staff is needed
   • Relay information between the RO, ARO and poll workers
   • Admit candidates’ representatives to the polling place, give them guidelines and monitor their activities throughout the day
   • Manage the polling place and removes any partisan materials
   • Supervise information officers
   • Replace information officers who did not show up or are taking a break, by assuming all of their duties
2. Voting activities
   • Issue transfer certificates, as needed
   • Supervise election officers and do several quality control checks throughout the day to ensure procedures are followed and forms are completed correctly
   • Provide breaks for the DRO and registration officers, ensuring that they each have an opportunity to step away from the voting room, if possible
   • Replace a DRO and registration officer who didn’t show up or is taking a break, by assuming all of their duties
   • Resolve conflicts between election officers and candidates’ representatives or electors
   • Discuss any conflicts or questions with the RO or ARO and document all incidents
   • Ensure that polling stations close at the prescribed time
   • Manage the collection and return of ballot boxes and election materials
   • Complete timesheets for staff paid and deliver them to the RO office
   • On election night:
     • supervise the ballot count
     • support the DRO and other election officers in the count
     • phone in the results for each polling station
     • verify the various forms and paperwork completed by the poll workers

Qualifications

Experience

• Dealing with large groups – reception and orderly flow
• Public relations
• Supervision and conflict resolution
• Understanding and applying complex rules and procedures
• Performing related duties

Knowledge of

• ED where he is active
• English and/or French based on the specific needs of the polling station where he will be assigned. If the person is not bilingual, use EC 50140
• Roles and responsibilities of election officers within the polling place
• Federal electoral process
• Federal voting rules
• Methods, techniques and practices of public relations and conflict resolution

Abilities

• Decision-making skills to exercise sound judgment; analytical reasoning skills to understand and synthesize issues, identify relevant information and formulate an opinion
• Organizational skills
• Communication skills to simplify complex ideas/concepts into plain language and to clearly convey information and messages to other people

Personal suitability

• Remains impartial in all dealings during electoral event
• Maintains a professional demeanour and exercise judgment and tact
• Remains focused and committed to the electoral process
• Remains sensitive and responsive to the needs of electors, candidates, their representatives and election officers
• Is available and prepared to work long hours

Deputy Returning Officer

Job Description

Key activities

• Oversee voting within a specific polling station.
• Ensure candidates’ representatives follow rules and procedures.
• Manage list of electors
• Maintain peace and good order within a specific polling station.
• Count ballots and complete Statement of the Vote.

Duties

• Set up and open the polling station according to the instructions for safe set-up and service
• Open the polling station at the prescribed time
• Verify and accept ID, and enforce ID policy
• Manage lists of electors by recording:
  • Electors who voted, using forms and lists of electors
  • Exceptional voting procedures and solemn declarations taken by electors
  • Important events that occur at the polling station.
• Complete sequence number sheets
• Issue ballots
• Balance the number of ballots throughout the day
• When required: complete correction forms, voting status certificates, helper forms and qualification forms
• Count ballots on election night, with the support of a second poll worker
• Complete and sign the Statement of the Vote with the final tally of vote counts
• Ensure the return the ballot box to the RO office on polling night, either directly or through another election officer, such as the CPS

Qualifications

Experience

• Dealing with large groups – reception and orderly flow
• Public relations
• Supervision and conflict resolution
• Understanding and applying complex rules and procedures

Knowledge of

• ED where he is active
• Spoken English and French, based on the specific needs of the polling place where he will be assigned. If the person is not bilingual, use EC 50140
• Federal electoral process and special voting rules
• Methods, techniques and practices of public relations and conflict resolution

Abilities

• Decision-making skills to exercise sound judgment
• Analytical reasoning skills to understand and synthesize issues, identify relevant information and formulate an opinion
• Organizational skills
• Communication skills to simplify complex ideas/concepts into plain language and to clearly convey information

Personal suitability

• Remains impartial in all dealings during electoral event
• Maintains a professional demeanour and exercise judgment and tact
• Remains focused and committed to the electoral process
• Remains sensitive and responsive to the needs of electors, candidates, their representatives and election officers
• Is available and prepared to work long hours

Be aware that  there is reported increased activity of garage break-ins around the  144 St. and 97 Ave. area.

There may be other thefts or break-in activity in Crestwood not reported. Please report any break-ins, theft of items or suspicious activity to the Police. Reports result in more patrols which may decrease the unwanted activity.

DO not leave sheds or garages open and unattended. Lock the doors.

https://crimemapping.edmontonpolice.ca/

9-1-1 Emergencies

780-421-3333 Switchboard

780-423-4567 Non Emergency Police Complaints

#377 Telus Mobility

*377 Rogers

1-800-222-8477 Crime Stoppers

The Building Society is giving Notice that a Special General Meeting is being held August 3 at 7pm

via TEAM.

To  vote on a Special Resolution for Phase 3 Financing.

Please contact Laurie for a link to the meeting before July 28 if you are a Member of the Crestwood Community League in good standing and are interested in attending.

cclsecretary@cclboard.ca

Agenda:

7pm Call to order

Special Resolution presented

discussion

vote

adjournment